Aalto-yliopiston ylioppilaskunnan edustajisto kokoontuu kokoukseensa 3/2017 yllämainitun mukaisesti.

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1 KOKOUSKUTSU MÖTESKALLELSE NOTICE OF MEETING Aalto-yliopiston ylioppilaskunta Edustajiston kokous 3/2017 Aalto-universitetets studentkår Delegationsmöte 3/2017 Aalto University Student Union Representative Council 3/2017 Kokousaika kello 17:15 Tidpunkt klockan 17:15 Time 16 Mar 2017 at 5:15 PM Kokouspaikka Luokka C-350 (Jenny ja Antti Wihurin rahasto), Runeberginkatu 14-16, Helsinki Mötesplats Klassrum C-350 (Jenny ja Antti Wihurin rahasto), Runebergsgatan 14-16, Helsingfors Location Lecture hall C-350(Jenny ja Antti Wihurin rahasto), Runeberginkatu 14-16, Helsinki Aalto-yliopiston ylioppilaskunnan edustajisto kokoontuu kokoukseensa 3/2017 yllämainitun mukaisesti. Kokouksessa käsitellään oheiseen esityslistaan merkityt asiat. Aalto-universitetets studentkårs delegation sammanträder till sitt möte 3/2017 enligt uppgifterna ovan. Mötet behandlar ärendena på den bifogade föredragningslistan. Aalto University Student Union s Representative Council convenes for its meeting 3/2017 as written above. The meeting will address the matters on the docket. Espoossa I Esbo Espoo Mar 9 th, 2017 Ilkka Särkiö Edustajiston puheenjohtaja Delegationsordförande Chair of the Representative Council

2 ESITYSLISTA DAGORDNING AGENDA Kokousaika kello 17:15 Tidpunkt klockan 17:15 Time 16 Mar 2017 at 5:15 PM Kokouspaikka Luokka C-350 (Jenny ja Antti Wihurin rahasto), Runeberginkatu 14-16, Helsinki Mötesplats Klassrum C-350 (Jenny ja Antti Wihurin rahasto), Runebergsgatan 14-16, Helsingfors Location Lecture hall C-350(Jenny ja Antti Wihurin rahasto), Runeberginkatu 14-16, Helsinki 1. Kokouksen avaus Mötets öppnande Opening of the meeting 2. Estyneisyyksien, esteellisyyksien, vaalikelpoisuuden menetysten, eroamisten ja läsnä olevien jäsenten ja varajäsenten toteaminen Konstateras vilka delegationsmedlemmar och suppleanter som är närvarande, förhindrade att delta, jäviga, har förlorat sin valbarhet eller avgår Recording members of the council who are unavailable, disqualified, ineligible, resigned and present 3. Kokouksen laillisuuden sekä kokouksen päätösvaltaisuuden toteaminen Konstaterande av stadgeenlighet och beslutförhet Recording lawfulness and quorum of the meeting 4. Kahden pöytäkirjantarkastajan valinta ja kahden ääntenlaskijan kutsuminen Val av två protokolljusterare och kallande av två rösträknare Summoning two scrutinizer of the minutes and two vote counters 5. Kokouksen työjärjestyksen vahvistaminen Fastställande av mötets arbetsordning Confirming the agenda 6. Ilmoitusasiat Anmälningsärenden Announcements. 7. Toimiston kuulumiset (Heliste) Aktuellt från kontoret Latest news from the Central Office At the meeting, the Board will present latest news from AYY s Central Office. Proposal The representative council decided to place on record the board s report on the latest news from the Central Office.

3 8. Valiokuntien kuulumiset (Heliste) Aktuellt i utskotten Latest news from the Committees At the meeting, the Board will present latest news from the Committees. Proposal The representative council decided to place on record the board s report on the latest news from the Committees. 9. Brändityön tiedoksianto (Vänttinen) Tillkännagivande om varumärkesarbetet Latest news from the Brand Working Group The representative of the Brand Working Group will present their latest news. Proposal The representative council decided to place on record the latest news from the Brand Working Group. 10. Lähetekeskustelu tonttien ostosta (Lampi, Huhtanen) Remissdebatt om tomtköp Preliminary discussion on the purchase of residential plots AYY has several pieces of real estate (SMT6, SMT10, SMT12) on residential plots owned by Senate Properties (Senaatti-kiinteistöt), and their rental agreements are going to expire this spring. Senate is under pressure to raise the rents of the plots, due to the current yearly rents being nominal. The options are to create new rental contracts for the plots with substantially higher rents, or purchasing the plots with loaned funding. In both cases, this will lead to increases in rent in our apartments. Proposal The representative council decided to place on record the preliminary discussion on the purchase of residential plots. 11. Opiskelijoiden yhdenvertaisuuskyselyn tulokset (Jurvanen) Resultat från studenternas jämlikhetsenkät Results of the Student Equality Survey AYY Social policy expert Jurvanen will present the results of the Student Equality Survey, conducted by AYY last year. Proposal The representative council decided to place on record the discussion of the results. 12. Stipendijakotoimikuntien edustajiston jäsenten nimittäminen (Heliste) Utnämnande av medlemmar till stipendieutdelningskommittéerna Naming the members of the Representative Council for the Scholarship Committees The Student Union has a Scholarship Regulation, according to which the Student Union has three scholarships, as follows: 1. Exchange scholarship; 2. Community scholarship; 3. Study scholarship. According to the Scholarship Regulation, the Board will name a Committee for each scholarship, the compositions of which are shown below. Each Committee will consist of members of the board, as defined by the Scholarship Regulation, along with experts and two members appointed by the Representative Council. According to the Scholarship Regulation, the appointed members are chosen at a meeting of the Representative Council before the spring scholarships are decided. 1. Exchange scholarship Cultural producer Board member in charge of international affairs

4 Member appointed by the Representative Council 1 2. Community scholarship Cultural producer Board member in charge of community affairs Member appointed by the Representative Council 1 3. Study scholarship Cultural producer Board member in charge of community affairs Member appointed by the Representative Council 1 According to the Scholarship Regulation, the first applications for scholarships take place between March and April and the decisions must be made by the end of May, and the second applications take place in October and November and the decisions must be made by the end of December. Decision The Representative Council decided to elect N.N and N.N. as members of the Exchange Scholarship Committee, N.N and N.N. as members of the Community Scholarship Committee, N.N. and N.N. as members of the Study Scholarships Committee. 13. Vastaus Fihlmanin ponteen (Kosomaa) Svar på Fihlmans kläm Reply to the motion of Fihlman At its meeting 2/2017, the Representative Council approved a motion presented by Fihlman and supported by Viertiö: The Aalto University has decided to standardize the conventions for international student tutoring in various higher learning institutions. From the start of 2018, the aim is to pay 200 EUR to every international tutor for each calendar year. It is not clear, at least in the teekkari community, how this reward will affect the assistance fees paid to special status associations, which have gone, among other things, to the support of tutor activities (international and other). The aid paid by the university is irreplaceable for many special status associations to keep their operations going. By approving this resolution, the Council obligates the Board to carefully investigate the effects of the change on the aid received by special status associations from different higher learning institutions. In its meeting, the Board has decided to answer the resolution as follows: The investigation on the reward system of the international tutors (bachelor and master program) will continue with the university staff. The design of the material is done on the international affairs sector and with the KvTMK 17. The university will prepare their budget in the fall, when the details are more clearly available. The aim of AYY is that the rewarding will not affect the aids of organizations in any means other than the funding reserved from the aid to pay for the costs of international tutoring. Proposal The representative council decided to place on record the Board s response.

5 14. Muut esille tulevat asiat Övriga ärenden Other emerging matters 15. Kokouksen päättäminen Mötets avslutande Closing of the meeting