Erasmus+ KA2 Strategic Partnerships for Higher Education. Kyselytunti Questions&Answers

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1 Erasmus+ KA2 Strategic Partnerships for Higher Education Kyselytunti Questions&Answers

2 What the experts seek in your project proposal? Experts will only evaluate what you have written Please read the Award Criteria (Guide for Experts pp. 33->)! Put yourself in the shoes of the assessor: Is the information clear, concise and complete? Is the evidence convincing and realistic? 2

3 Award criteria: Relevance of the project (30p) Did you choose at least one horizontal or sector-specific priority? See Programme Guide (p ) Did you describe how your objectives are linked with the priorities? Does the proposal demonstrate a strong link with policy objectives? Is the proposal based on solid need analysis? Is the project in line with the target group needs? Is your proposal innovative/extraordinary and do the evaluators see that? Does the project provide new solutions to the problems, challenges and needs identified? 3

4 Award criteria: Quality of the project design and implementation (20p) Can you visualize your project activities step by step? Can you compare it with a film script? Does the proposal demonstrate a clear and realistic work plan/plan of activities? Does the timetable of the project correspond to the activities planned in the descriptive part of the application? Did you think about the quality control measures? Have you done a risk analysis? Does your proposal offer value for money? Would you support it? Are the training/teaching and learning activities linked with the project objectives? Have you foreseen the recognition of learning outcomes of the teaching/training/learning activities? Do all Intellectual Outputs planned fulfill the definition of Intellectual Outputs (see p. 11) Are the Intellectual Outputs linked with the project objectives? Did you describe and justify the way the project will be implemented? 4

5 Award criteria: Quality of the project team & cooperation (20p) Do you have reliable partners to reach the project objectives? Does each partner have a strategic role and responsibilities related to their role in the project? Are they committed to the project? Did they read and agree upon the project proposal? Do your partners have enough human, financial and organizational resources to implement the project efficiently, effectively and professionally? Did you agree upon financial arrangements with your partners? Did you describe that in the application (Application Form section F.1.)? Did you describe all the aspects of project management mechanism (effective communication, promotion, problem solving, monitoring, evaluation etc.)? If applicable: Have you provided convincing evidence to participation of a Partner Country organization? 5

6 Award criteria: Impact, dissemination and sustainability (30p) Have you read the dissemination part (Annex II) of the E+ Programme Guide? Did you define your target groups and do you have appropriate tools to reach them? Does your project have a substantial positive impact on all the stakeholders (on European, national, regional, organizational and individual levels)? Did you foresee methods (indicators and tools) to measure your outcomes/impacts (qualitative/quantitative)? Are your project results widely accessible? Will your project impact remain after the project is finished? Do you have a clear idea on how you will achieve it after the funding ends? Did you describe it? Does your proposal include a strategic dissemination plan (e.g. multiplier events, other events/seminars, networks, different channels, social media)? 6

7 Additional important questions What are the demands/needs that the proposal is based on? How have these needs been identified (background, pre-studies, needs analysis)? How does the project relate to your own organization's activities and to the activities of other organizations involved? What added value does transnational cooperation bring to the project? How does the project relate to national demands/needs (for all partners involved)? Implementation: How will the project solve the problems and the challenges identified? If applicable: what has been done in the past? Do you take advantage of previous achievements and know-how? 7

8 Partner from a non-programme country: role and contribution? Essential European added value for its participation no other programme countries have the skills to give such a contribution Consider thoroughly: Is this partner really unique? Can it be replaced by a European partner? Would all the outputs, results in the project be achieved without the Partner country partner? 8

9 Käytä hakulomakkeen uusinta versiota! Uusin versio 3.07 (tilanne ) Komissio on julkaissut kumppanuushankkeiden hakulomakkeista uuden version 3.07, jossa on korjattu hakulomakkeessa olleita teknisiä virheitä. Koska ko. bugit ovat sellaisia, että ne voivat estää hakemuksen lähetyksen, suosittelemme tietojen siirtoa uudelle lomakepohjalle. Tietojen siirtoon ei valitettavasti ole olemassa automatiikkaa, vaan siirto tapahtuu kopioimalla kenttä kerrallaan tieto uudelle lomakkeelle. Molemmat tiedostot voi avata vähän pienemmässä koossa ruudulle rinnakkain ja tehdä tämän kopiointityön. Kokemuksemme mukaan tietojen siirtoon menee aikaa noin min. Pahoittelemme teille tästä johtuvaa lisävaivaa. Version tunnistaminen hakulomakkeen yläreunasta: Version tunnistaminen tiedoston alkuperäisestä nimestä: KA2_KA203_A_3.07_EN_PROD.pdf

10 Käytössä vain sähköiset hakulomakkeet Hakulomake on pdf-lomake, joka tarvitsee toimiakseen Adobe Reader ohjelman version 9.1 tai sitä uudemman. Huom. lomake EI TOIMI Adobe Reader DC 15.8 versiolla. Suositeltavin versio on Adobe Reader DC Suosittelemme, että tarkistatte ennen lomakkeen täyttöä Adobe Acrobat Readerin version ja tarvittaessa asennatte koneelle Adobe Acrobat Reader -ohjelmasta version 10, 11 tai DC Tarkista, että kaikilla hakemusta täyttävillä on oikea versio Adobe Reader -ohjelmasta. Huom. Lomake ei toimi Adobe Acrobat X PRO -ohjelmalla, Foxit ohjelmalla, Macin omalla pdf-lukijalla (esim. Soda, Skim, Preview PDF) tai mobiililaitteilla (esim. ios, Android, Microsoft Windows RT, Windows Phone tai BlackBerry). 10

11 Hakulomakkeen tekninen täyttöohje Technical guidelines for completing application e- Forms: Call 2016 (pdf) 11

12 Hakemuksen pakolliset liitteet Declaration of Honour (hakemuksen osio M) Mandate kirjeet kaikilta partnereilta Aikataulu (timeline for project activities) Ei pakollinen, mutta suositeltava: Työsuunnitelma Liitä dokumentit hakulomakkeeseen (osio N) 12

13 Hakemuksen pakolliset liitteet Declaration of Honour Declaration of Honour (hakemuksen osio M) Hankehakemuksen allekirjoittaa organisaation allekirjoitusoikeudellinen henkilö (esim. rehtori, johtaja tai vastaava) Tarkista, että allekirjoittaja on sama kuin kohdassa C.1.3. Legal representative

14 M. Declaration of Honour Skannaa allekirjoitettu vakuutus ja liitä hakemukseen

15 Hakemuksen pakolliset liitteet Mandate letters Mandate kirjeet kaikilta partnereilta (skannaa kirjeet yhteen dokumenttiin), kirjepohja CIMOn sivuilla: Mandate -malli 15

16 Mandate-kirjeet Skannaa partnerien mandaatit yhdeksi liitteeksi hakemukseen. Pyydä mandaattikirjeet partnereilta hyvissä ajoin.

17 Hakemuksen pakolliset liitteet Aikataulu (timeline for project activities) Liitä hakemukseen projektin aikataulu (Esim. GANTT-chart)

18 N. Annexes Liitä hakemukseen pakolliset liitteet ja muut haluamasi relevantit liitteet (esim. työsuunnitelma) Max kaikkien liitteiden koko: 10 MB Voit liittää hakemukseen liitteitä enintään 10 kpl ->> skannuksen resoluutiota kannattaa pienentää.

19 K. Checklist Tarkista check-listan jokainen kohta ennen hakemuksen lähettämistä Tulosta Declaration of Honour ja pyydä allekirjoitus, skannaa hakemuksen liitteeksi Skannaa partnerien mandaatit yhdeksi liitteeksi hakemukseen Liitä hakemukseen projektin aikataulu

20 O. Submission

21 BUDGETING - GENERAL CONDITIONS Calculation of the grant: 7 different cost items, from which applicants will choose the items, accordingly to the project s activities: 1. Management and implementation 2. Transnational project meetings 3. Intellectual outputs 4. Multiplier events 5. Transnational learning/teaching/training activities 6. Exceptional costs (eg. Subcontracting) 7. Special needs support

22 BUDGETING: 1. Project Management and Implementation Project management (e.g. planning, finances, coordination and communication between partners, etc.) Coordinating organisation: 500 / MONTH / YEAR Participating organisations: 250 / MONTH / YEAR Max. 10 beneficiaries (1+9) /MONTH / YEAR

23 BUDGETING: 2. Transnational project meetings Grant covers travel to both directions and subsistence costs Grants are based on travel distances: Short distance travel = 575 ( km) Long distance travel = 760 (2000km >) Commission s distance calculator is used to determine categories

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25 BUDGETING: 3) Intellectual outputs Intellectual outputs/tangible deliverables of the project staff costs for managers and administrative staff are expected to be covered already under "Project management and implementation Budgeting according to the 4 salary and country categories Manager per day of work on the project (FI 280 / day) Researcher/ teacher /trainer/youth worker per day of work on the project (FI 214 / day) Technician per day of work on the project (FI 162 /day) Administrative staff per day of work on the project (FI 131 /day) NB! Working days should not exceed 20 days per month or 240 days per year for one person.

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27 BUDGETING: 4) Multiplier Events Linkage with the intellectual outputs Contribution to the costs linked to national and transnational conferences, seminars, events sharing and disseminating the intellectual outputs realised by the project excluding costs for travel and subsistence of representatives of participating organisations involved in the event Local participant International participant 100 /person 200 /person Max / per project

28 BUDGETING: 5)Transnational learning /teaching training activities (See also examples: Programme Guide: pp ) Applicants will have to justify that mobility activities are necessary to achieve the objectives and results of the project Different activity types for students and teachers / staff 3 type of costs items Travel costs (distance calculator) Subsistence cost (subsistance rates) Linguistic support (only for long-term teaching assignments) Travel costs for all mobilities Distance band Unit Costs km 275 EUR 2000 km 360 EUR

29 GENERAL CONDITIONS OF LTT ACTIVITIES In general: can only take place in PROGRAMME COUNTRIES! Short-term mobilities: minimum duration: 5 days Students and teachers from programme countries can participate and receive funding Students from partner countries can participate but don t receive any funding Staff from partner countries teaching in Intensive Study Programmes can participate and receive funding Joint staff training events: can be located in partner countries staff coming from partner countries attending joint staff training events in programme countries can participate and receive funding

30 5) Transnational learning /teaching training activities Activity types for students in HEIs Activity type Length Individual support/subsistance rates Short-term Short-term Blended mobility of higher education students Intensive programmes for higher education learners 5 days to 2 months Daily rate 1-14 days /day 55 per student Daily rate days/day 40 per participant 5 days to 2 months Daily rate 1-14 days/day 55 EUR per student Daily rate days/day 40 per student

31 Short-term Short-term Long-term Short-term 5)Transnational learning /teaching training activities Activity types for teachers and staff in HEIs Activity type Length Individual support/subsistance rates Intensive programmes for teaching staff Invited teachers at higher education Intensive Study Programmes Long-term teaching assignments Short-term joint staff training events 5 days to 2 months Daily rate 1-14 days/day 100 EUR per teacher Daily rate days/day 70 per teacher 5 days to 2 months Daily rate 1-14 days/day 100 EUR per participant Daily rate days/day 70 per participant 2 to 12 months 61days 12 months Check /day/month rates by receiving country Programme Guide p days to 2 months Teachers 1 14 pv: 100 /days, days: 70 /days

32 5)Transnational learning /teaching training activities Activity types for teachers and staff in HEIs 32

33 5)Transnational learning /teaching training activities in the budget section: 33

34 BUDGETING: 6) Special needs support Additional costs directly related to participants with disabilities 100 % of eligible costs Reported according to the real accrued costs

35 BUDGETING: 7) EXCEPTIONAL COSTS Subcontracting has to be related to services that cannot be provided directly by the participating organisations for well justified reasons Equipment cannot concern normal office equipment or equipment normally used by the participating organisations 75 % of the real costs (max )

36 Hakemuksen viimeinen jättöpäivä KA2 Strategiset kumppanuushankkeet (SP): klo CET (= klo Suomen aikaa) 36

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