Asia Programme Project meeting

Transkriptio

1 Asia Programme Project meeting

2 12.00 Welcome Programme Presenting the Asia programme Introduction to the funded projects Coffee and discussions (China/India) Administrative Guidelines for the Programme Other funding instruments for Asia Topical issues & good to know End of the meeting

3 Our mission is to enhance the internationalisation in Finnish society Our dream is a genuinely global-minded Finland Established in 1991 as an independent agency under the Finnish Ministry of Education and Culture merging with the National Board of Education in 2017.

4 Asia Programme The programme budget varies annually: 2012: / 8 projects for China 2013: / 8 projects for China 2014: / 10 projects for China 2015: / 14 projects for China 2015: / 5 projects for India 2016: / 8 projects for China 2016: / 4 projects for India Requirement for self-financing removed as from Call 2016

5 Asia-projects mapped / China

6 Asia-projects mapped / India

7 Remarks of projects: Both setting up cooperation and maintaining good relations requires presence. Online meetings bring added value, but communication problems do to cultural/language difficulties are usually solvable face to face, not online. Interinstitutional agreements come alive and cooperation deepens when implementing projects at faculty/department level. 26 May 2013

8 Student Mobility by Continent

9 Most common partner countries for HE students study periods abroad (2014)

10 10 most common nationalities of international degree students in Finland (2015)

11 Administrative Guidelines for Asia Programme

12 Hankehallinto Aasia-ohjelmassa Administrative guidelines Guidelines by call / year of receiving funding stujalle Funding can not be used to other purposes than mentioned in the application, the project plan and the call for applications Project plan needs to be adjusted to these administrative guidelines

13 General terms for using the grant At least 80% of the total project budget must be related to costs resulting from travelling and/or exchanges between Finland and China Wages or salaries for the duration of the mobility are not eligible as travel costs Eligible as travel costs are costs related to the travel such as trips, accommodation, travel agency costs, visas, insurance and possible subsistence allowances (=päivärahat). Max 20% of the total budget can be other costs, related to the project

14 General terms for using the grant A maximum of 20% of the total project budget can include other than travel-related organization costs must result directly from implementation of core functions of the project cannot be used for any administrative costs, costs of entertainment (edustuskulut) nor wages or salaries of Higher Education Institutions Domestic travel costs can be covered from the organization costs in cases when they are directly linked to the project

15 Monitoring of the grant It must be possible to monitor the use of the Asia Programme grant, as well as the use of self-financing, separately in the internal bookkeeping own project in the bookkeeping for the costs HEI must be able to demonstrate that travel grants have been paid to participants of the China Programme The project will be implemented as indicated in the project plan. In case of possible changes, a written request needs to be send to CIMO In case the contracting HEI has not been able to realize the project as planned, CIMO has the right to charge back the amount of unused grant.

16 Self-financing of the Project The contribution to self-financing does not necessarily need to show in the internal bookkeeping of the contracting HEI Finnish partners: advisable to add a separate extract of account of the partnering HEI to the interim/final report to demonstrate the partners financial contribution to the project, OR Invoices (for example rental costs of seminar premises or travel costs) to demonstrate the partners financial contribution Asian partners: invoices of the realized costs in China/India need to be attached to the final report

17 Reporting - interim Interim Report in December consists of : a short narrative report financial and statistical report extracts of the accounts and (Individual mobility reports) Main idea is to check, that the project is on the go, only in cases where problems occur, the projects are contacted & offered guidance

18 Final report 1) Financial and statistical report, = toteutuneet kulut & liikkuvuus Suomen ja Kiinan välillä 2) Extracts of the accounts = kirjanpidon ote 3) Qualitative report = raportti hankkeen etenemisestä ja saavutetuista tuloksista 4) Summary for publication = tiivistelmä 5) Liikkujapalaute, ei pakollinen

19 1. Financial and statistical report, liikkuvuusjaksot kuluineen (80%) Excel-pohjaan täytetään kuluineen kaikki toteutuneet liikkuvuusjaksot Suomen ja Kiinan välillä. Liikkujatyyppi (henkilökunta, opiskelija (kandi, maisteri, jatkoopiskelija) Lähtömaa Lähettävä/vastaanottava korkeakoulu Jakson kesto Jakson päivämäärät Apuraha, CIMOn raha / omarahoitus + KOONTI kokonaiskäytöstä eli paljonko käytetty kokonaisuudessaan & CIMO + omarahoituksen osuudet

20 1. Financial and statistical report, hankkeen muut kulut (20%) Erittely, mihin hankkeen muut kulut ovat kohdistuneet Listataan eri kategorioiden alle: materiaalit, tilaisuuksien vuokrat, tarjoilut yms. Kategorioita voi lisätä taulukkoon tarvittaessa Mikäli on tarjottu seminaari-lounaita, kokouskahvituksia jne., liitteeksi myös osallistujalista per tapahtuma

21 2) Extracts of the accounts = kirjanpidon ote Kirjapidon ote hankkeen projektista liitetään loppuraporttiin Kaikkien kulujen tulee näkyä kirjanpidonotteella (pl. parterien kulut) Kirjanpidon otteen kokonaissumman tulee täsmätä excel-muotoisen kuluerittelyn kanssa

22 3) Qualitative report = raportti hankkeen etenemisestä ja tuloksista Valmis pohja, johon raportoidaan seuraavat sisällöt: Project aims & results Mobilities between Finland & China Academic and administrative management of the project Dissemination and Sustainability Unexpected outcomes / spin-off effects

23 4) Summary for publication, hankkeen tulokset tiivistetysti Valmis pohja, johon kirjataan tiivistetysti hankkeen tavoitteet, saavutetut tulokset, hankekauden toimet ja tulevaisuudennäkymät hankekauden päätyttyä

24 Reporting - final The Final Report will be sent mid November 1) Financial and statistical report 2) Extracts of the accounts 3) Qualitative report 4) Summary report for publication

25 1) Financial and statistical report a) Travelling and/or exchanges between Finland and China Each trip and/or exchange between Finland and China should be reported in the financial and statistical report. b) Breakdown of organizational costs specify and open up every cost clearly. lists of participants needs to be attached to the report whenever food and/or refreshments have been served to the participants

26 2) Extracts of the accounts Extracts of the accounts from the separately kept internal bookkeeping on the expenses of the China-project for the whole project period The total amount of the extracts of the accounts should match with the financial and statistical reporting, except when part of the activities is funded by Chinese project partners.

27 3. Qualitative report The results of the project, covering all the questions of a separate template for qualitative reporting: achievements, implementation, possible difficulties, results/outcomes, impact/sustainability The length of narrative part for the final report should be about 3 pages long. + 5) A separate summary of the project

28 Other funding instruments for China & India

29 CIMO FELLOWSHIPS Scholarships for Post-graduate Studies Primarily for post-graduate students invited to a Finnish university to complete a doctorate thesis or a double degree. Scholarship is 1500 /month and duration 3-12 months. Applications submitted by representatives of Finnish universities who will host the fellow. Rolling deadline (earliest ). Regional priorities in line with CIMO s strategic priorities: Russia, China, India, Chile, Brazil and North America. 10/7/ 2016

30 FINNISH GOVERNMENT SCHOLARSHIP POOL Scholarships for Post-graduate Studies For post-graduate (post Master s degree) studies and research in Finnish universities and public research centres for students from outside Finland. Scholarship is 1500 /month and duration 3-9 months (only funding!). Individuals apply through authorities in their home country Application deadlines usually in February 14 eligible countries (China included) 10/7/ 2016

31 Erasmus+ for partner countries Global Mobility Mobility grants for HE students: 3-12 mon. HE staff:5 days - 8weeks Erasmus Mundus Joint Master Degrees Capacity Building for Higher Education

32 Good to know, India & China Finland 100 years in 2017, India: if the HEIs are having activities in India Embassy in Delhi: FinCEAL (universities): infobank, events, grants novation_cooperation_between_europe_africa_asia_and_the_lac_region/ Learning Garden, China: Academy of Finland India: China:

33 Cimo & China 2016 Opiskelija/alumnitilaisuus, Shanghai Mini Study in Finland Fair, Shanghai Läsnäolo Shanghaissa: Lukia Yang Mika Tirronen, Finnish Embassy, Peking Suomen lehtori Kiinassa, Peking Foreign Studies yliopisto

34 CIMO in China Shanghai, CIMO Ms. Lukia Yang, Project Manager Tel. (+86) Beijing, Embassy of Finland Mr. Mika Tirronen, Senior Specialist for higher education and science policy

35 Contact us: CIMO for Asia: CIMO s Asia Programme: 26 May 2013

36 Kiitos! Kysyttävää?