SPECIFICATION 22.2.2016 Lasse Kämäräinen MARITIME RESCUE VESSEL INSPECTIONS AND ACCEPTANCE - inspections during building - acceptance inspections and tests - delivery documentation - vessel acceptance procedure - user training SUOMEN MERIPELASTUSSEURA RY FINLANDS SJÖRÄDDNINGSSÄLLSKAP RF THE FINNISH LIFEBOAT INSTITUTION 1 / 21 Kalliolinnantie 4, FIN-00140 Helsinki, Finland www.meripelastus.fi smps.toimisto@meripelastus.fi Bank account details: Nordea 240118-70780 Sampo 800019-221533 The Central Organisation for Voluntary Maritime Rescue Associations Founded in 1897 Business ID 0202217-4 The Finnish Lifeboat Institution
CONTENTS 1. GENERAL INFORMATION... 4 1.1 Inspection and testing arrangements... 4 2. INSPECTIONS AND TESTS DURING BUILDING... 4 2.1 The supplier's own inspections during building... 4 2.2 The buyer's inspections during building... 5 2.3 Inspections, testing and measuring during building... 5 2.3.1 Hull welding seam quality inspections (vessels with metal or polyethylene hulls)... 5 2.3.2 Hull laminate testing (vessel with reinforced plastic hull)... 6 2.3.3 Hull inspection... 6 2.3.4 Welding seam x-rays (vessel with a metal hull)... 7 2.3.5 Painting work monitoring and paint coat measuring (vessel with a metal hull)... 7 2.3.2 Laminate thickness inspection (vessel with reinforced plastic hull)... 8 2.3.7 Leak tightness tests... 8 2.3.8 Early inspector visits... 8 2.3.9 SMPS hull inspection... 8 2.3.10 Earthing measurements... 9 2.3.11 Insulation resistance measurements... 9 3. INSPECTIONS AND TESTS TO BE PERFORMED AT THE TIME OF ACCEPTANCE OF THE VESSEL... 9 3.1 The supplier's own technical inspections, functional tests, measurements and tests before acceptance... 10 3.1.1 Functional tests of installed equipment... 10 3.1.2 Inventory and inspection of the boat's equipment and equipment mounting functionality tests... 10 3.2 The buyer's technical acceptance inspections... 11 3.3 Tests and measurements to be taken at the time of acceptance of the vessel... 11 3.3.1 Docking tests... 11 3.3.1.1 Drop test... 11 3.3.1.2 Weighing... 11 3.3.1.3 Leak tightness tests... 12 3.3.1.4 Stability tests... 12 3.3.1.5 Corrosion protection measurements (vessel with a metal hull)... 12 3.3.1.6 Battery load testing... 13 3.3.1.7 Bilge pump and bilge water level sensor function tests... 13 3.3.2 Sea trials... 14 3.3.2.1 Main engine performance tests... 14 3.3.2.2 Main engine installation inspection and functional analysis... 14 3.3.2.3 The buyer's sea trial... 15 3.4 Inspections... 15 3.4.1 The SMPS basic inspection... 15 3.4.2 Inspection by the Finnish Transport Safety Agency Trafi... 15 3.5 Trial period... 16 4. DELIVERY DOCUMENTATION... 16 4.1 Delivery documentation list... 17 4.2 Electronic delivery documentation format... 18 2 / 21
4.3 Inspection of delivery documentation... 19 4.4 Changes made after the delivery documentation has been handed over... 19 5. ACCEPTANCE OF THE VESSEL... 19 6. USER TRAINING... 20 6.1. Training contents... 20 6.2 Training dates... 20 6.3 Training resources... 20 6.4 Training location... 21 6.5 Training costs... 21 ATTACHMENTS 1. The timing of measurement and inspection activities in relation to the building work schedule (example) 2. Sea trial schedule/report 3. Guide of content tables and folder structure for the delivery documents 4. User training programme (example) 3 / 21
1. GENERAL INFORMATION 1.1 Inspection and testing arrangements The inspections and testing of the Finnish Lifeboat Institution's new vessels during building and acceptance and any related procedures will be carried out according to the instructions given in this specification, unless otherwise agreed in the procurement contract or its attachments. This specification also includes information on the delivery documents and user training. The applicable parts will also be, to the necessary extent, applied to work done while overhauling or updating the buyer's vessels. During the work process, changes to these procedures can only be made with the buyer's written confirmation. The schedule attached to this document offers an example on how the inspections and acceptance-related activities can be timed in relation to the work schedule (attachment 1). The supplier is responsible for making arrangements, performing, providing the equipment and covering the costs of any testing and inspections unless, in the procurement contract or its attachments or this specification, the buyer is specifically stated to be responsible for performing of paying for the tests. If, in the technical specification or other contract documents (or other instructions regarding the building process), the vessel is defined as needing to be inspected by an inspection body, the supplier is responsible for the practical arrangements, scheduling and other arrangements unless otherwise agreed in the procurement contract, or with the buyer during the project. Selection of the inspection body, inspection commissioning and the inspection costs are the buyer's responsibility unless otherwise agreed in the procurement contract documents. If the tests or inspections performed by the buyer or an inspection body selected by the buyer, or inspections performed by inspectors, need to be repeated or agreed inspection times cancelled due to the supplier's actions, the supplier is responsible for the resulting costs. 2. INSPECTIONS AND TESTS DURING BUILDING During the building process, as the work progresses through the different phases, inspections will be performed by both the supplier and the buyer. At the minimum, the inspections carried out by the buyer or an inspection body selected by the buyer must be presented in the work phase schedule. Potential changes and more specific information on the timing of the buyer's inspections must be agreed on at least 14 days beforehand with the buyer's representative. 2.1 The supplier's own inspections during building The supplier must inspect all of their own work and installations during the entire building process. Special attention must be paid to installations that will be concealed and the main work phases are also to be inspected by the buyer (see section 2.2). 4 / 21
The supplier must document all of their own inspections (by writing reports). The inspection documents should also contain photographs, especially of the concealed installations. The supplier's inspection reports will be presented to the buyer when the technical acceptance inspections begin. 2.2 The buyer's inspections during building The buyer inspects all of the main work phases during the building of the vessel: hull inspection once the hull is completed, including the inspections of the welding seams and drainage holes (in small boats and RIB boats this must be done before the deck structure is attached to the rest of the boat if it will no longer be possible to perform all the inspections under the deck once the deck is attached) main engine, power transmission and propulsion installations joining the wheelhouse to the deck all welding seams, joints and installations that will be concealed and cannot reasonably be accessed at a later stage hull inspection according to the SMPS guidelines once the painting of the vessel s bottom has been completed Depending on the available resources, the buyer will carry out additional inspection and monitoring activities during building so that any discovered issues can be addressed together with the supplier as soon as possible. 2.3 Inspections, testing and measuring during building The following tests and inspections are to be carried out during building. They must be in compliance with the Commercial Craft Rules and the provisions below. The tests and measurements must be recorded in writing. The measurement reports must also include the measuring results (not just accepted/failed). The measurements must be performed using calibrated equipment. The supplier will present the buyer with calibration certificates. If the supplier has the capacity to perform adequate calibrations themselves, this can be done. If not, certified calibration providers must be used. 2.3.1 Hull welding seam quality inspections (vessels with metal or polyethylene hulls) Before the building of a metal hull and welding work can commence, the materials and methods intended to be used must undergo procedure qualification (WPS) according to the Commercial Craft Rules' specifications. The requirement applies to vessels that are subject to it according to the Commercial Craft Rules. The procedure qualification tests for critical hull parts and work phases must be performed to a satisfactory extent as determined by the buyer. The test pieces are to be sent to an inspection body selected by the buyer for inspection and testing. The costs charged by the inspection body are the buyer's responsibility. 5 / 21
If a series of vessels is being manufactured, the procedure qualification tests are only performed during the building of the first vessel, assuming that the structures and work methods remain the same. If the buyer and the supplier agree to make changes that affect the reliability of the previously performed tests, the tests must be repeated where necessary. If the supplier can provide acceptable documentation to prove that they have had applicable procedure qualification tests performed earlier for similar structures and methods and by an acceptable inspection body, these will be recognized. The aforementioned procedure will also be applied to polyethylene-hulled vessels as a modified version. 2.3.2 Hull laminate testing (vessel with reinforced plastic hull) Before manufacturing the hull, test pieces from at least three places chosen by the buyer must be manufactured according to the lamination plan. The test pieces are to be sent to an inspection body selected by the buyer for inspection and testing. The strength properties of the test pieces will be tested based on the structure's design calculations. The costs charged by the inspection body are the buyer's responsibility. If a series of boats is being manufactured, the tests are only performed on the first boat assuming that the structures, materials and work methods used remain the same. If the buyer and the supplier agree to make changes that affect the reliability of the previously performed tests, the tests must be repeated where necessary. If the supplier can provide acceptable documentation to prove that they have had applicable procedure qualification tests performed earlier for similar structures, materials and methods and by an acceptable inspection body, these will be recognized. 2.3.3 Hull inspection Once the hull is fully completed below the deck and up to the deck level, the hull will undergo visual inspection of the structures and laminating or welding work. If the vessel is a small boat or a RIB boat, the inspection shall be performed before the deck is attached in case it will no longer be possible to access the space below the deck for inspections after the deck is attached. The inspection is to be performed before any equipment installations or outfitting work are performed on the empty hull. However, any equipment that will be welded to the hull, e.g. propulsion, must be installed so that the welding work can also be inspected. The inspection will be performed by the buyer's representative and a representative of the inspection body selected by the buyer. The costs charged by the inspection body are the buyer's responsibility. After the inspection, while the buyer is present, the drainage holes will be inspected. The inspection will be performed by spraying water (not seawater) with a hose into all compartments and then checking that no water remains on any longitudinal or transverse stringers. All water must flow to the lowest point in the bilge. In order to check the drainage holes, the hull must be positioned horizontally in the transverse direction and in the intended floating position in the longitudinal direction. 6 / 21
2.3.4 Welding seam x-rays (vessel with a metal hull) After the hull inspection, the hull's welding seams will be inspecting by taking x-rays according to the Commercial Craft Rules' specifications. This requirement applies to vessels that are subject to it according to the Commercial Craft Rules. The x-rays must be taken by a qualified and approved inspection body or other similar actor. X-rays shall be taken at several points, with the points to be x-rayed decided by the buyer or the inspection body selected by the buyer. The Commercial Craft Rules' specifications are to be followed when assessing welding seam quality and quality class. The assessment is to be performed by the inspection body selected by the buyer, based on both the x-rays and the written report by the inspector who took the x-rays. If poor quality areas can be identified based on the x-rays, two more x-rays can be taken of the area in question at the buyer's request. The general principle in these cases is that the faulty structure should be removed and replaced. If the buyer explicitly accepts it, the welding seam can be locally repaired. When repairing a faulty welding seam, it must be opened and re-welded so that no harmful tension is created in the metal structures. Repaired seams must be x-rayed again. The areas to be inspected are to be documented by the supplier in the vessel's hull plans and the x-rays must be handed over to the buyer. 2.3.5 Painting work monitoring and paint coat measuring (vessel with a metal hull) The supplier or painting contractor must keep a painting journal. The painting journal should include, at a minimum: reporting the conditions the painting work was performed under (temperature, humidity, dew point and wind), checking the paints and shades used (vs. the buyer's painting specification and the agreed paints) and inspecting the cleanliness and priming of the surface to be painted. Paint coat thickness measurements will be performed by the supplier or the painting contractor after both the primer and the top coat (wet and dry film thickness). The purpose of the measurements is to ensure that the paint coats are at least as thick as required by the buyer's painting specification and the manufacturer's instructions, yet not overly thick. The sufficient number and locations of the points to be measured are indicated and approved by the buyer beforehand using e.g. the painting schematics. The supplier or painting contractor must provide paint coat measurement records where the values are marked on the vessel's painting scheme or general arrangement drawings (GA). The measurement records are to be attached to the painting report that is delivered to the buyer. 7 / 21
The buyer will perform spot-check measurements using their own equipment during the acceptance inspection. 2.3.2 Laminate thickness inspection (vessel with reinforced plastic hull) Once the hull is completed, the laminate thickness will be measured at a sufficient number of different points according to the Commercial Craft Rules' instructions. The measurements shall be taken by a representative of the inspection body the buyer has selected. The costs charged by the inspection body are the buyer's responsibility. 2.3.7 Leak tightness tests The supplier is expected to perform the following leak tightness tests themselves: The leak tightness tests of the hull and any potential air pontoons, waterproof compartment bulkheads and other waterproof structures is to be performed using pressure tests (pontoon boats) or oil chalk testing if the tested areas cannot be pressurized (e.g. covered or partially covered boats). The fuel tank leak tightness test must be performed according to the Commercial Craft Rules' requirements. The fuel system leak tightness test must be performed according to the Commercial Craft Rules' requirements. The septic tank's leak tightness test must be carried out according to the Commercial Craft Rules' requirements, similarly to the fuel tank. The fresh water tank's leak tightness test must be carried out according to the Commercial Craft Rules' requirements, similarly to the fuel tank. 2.3.8 Early inspector visits For the first vessel in a series, an SMPS vessel inspector or inspector will visit the vessel during construction at a time explicitly decided by the buyer when installations that will later be concealed are still visible on the vessel. If, according to the technical specification, the vessel is to be inspected by the Finnish Transport Safety Agency Trafi, Trafi's inspector may visit the vessel during construction at a time explicitly agreed with the buyer. At the chosen time, the installations that will later be concealed should still be visible. The costs of these inspections are the buyer's responsibility. 2.3.9 SMPS hull inspection After propulsion is installed and the hull bottom painted (all work below the gunwale or pontoon is completed) and before the vessel is launched, the buyer will organize a 8 / 21
hull inspection according to the SMPS (Finnish Lifeboat Institution) inspection system. The inspection will be performed by an SMPS vessel inspector or SMPS's own inspector. The costs charged by the inspector are the buyer's responsibility. 2.3.10 Earthing measurements The supplier or the electrical contractor must perform earth resistance measurements according to the Commercial Craft Rules' requirements. The measurements need to be sufficiently extensive and performed by measuring the resistance between the earthed current-using equipment and the earthing electrode. The earthing resistance may not exceed 0.05 ohm. 2.3.11 Insulation resistance measurements The supplier or the electrical contractor must perform insulation resistance measurements to all groups going out from the central electric unit, according to the Commercial Craft Rules. The insulation resistance must be at least 1 kω/ V. With regard to the electronics installed into the vessel, special care must be taken to not harm them while performing the measurements. If the vessel's electrical systems have been installed so that they employ bus technology controls and/or outputs using semiconductor technology, the way the insulation resistance measurements shall be carried out (or not performed at all) must be discussed with the buyer. 3. INSPECTIONS AND TESTS TO BE PERFORMED AT THE TIME OF ACCEPTANCE OF THE VESSEL Before acceptance inspections and tests can be performed, the vessel must be fully completed and equipped according to the technical specifications. The buyer will not start performing inspections on a vessel that is not completed or fully equipped. At least three (3) weeks need to be reserved for the buyer's tests and inspections at the end of the project, so that the supplier has time to correct any flaws or deficiencies discovered during the inspections and testing before the vessel is accepted according to the procurement contract. If the procurement contract includes a testing period for the first vessel in a series (see section 3.5), this must be taken into account between the buyer's tests and inspections and the acceptance inspection. The timing for the acceptance inspections must be presented in the work phase schedule (or a separate acceptance procedure schedule). Acceptance-related inspections are to be scheduled so that they are performed in stages and in the order described in this document, within the allowed timeframe and without overlapping inspections. If the agreed inspection dates need to be changed by the supplier during the project, this must be agreed on at least 14 days beforehand with the buyer and the inspectors and the schedule must be updated. 9 / 21
3.1 The supplier's own technical inspections, functional tests, measurements and tests before acceptance Before the buyer's acceptance inspections the supplier must, well in advance, check all of the vessel's installations, equipment, systems and outfitting. The inspections should be carried out according to the buyer's inspection and test guidelines and the structures, systems and equipment should be checked in the order they are presented in the specifications so that everything gets checked. The inspections and functional tests must be recorded in reports that will then be provided to the buyer when the buyer inspections commence. At this point, the supplier must go through all the inspections, measurements and tests they have already performed during building and collect the reports to be delivered to the buyer. The supplier's own inspections, functional tests and other tests must be timed so that any issues discovered can be corrected before the buyer inspections commence. 3.1.1 Functional tests of installed equipment After the equipment and systems have been installed, each device and system must be inspected and tested by the supplier. During the inspection, the goal is to ensure that the device is correctly and carefully installed and attached and that it functions correctly. When installing advanced systems and checking their functionality, the supplier must make use of the services of the importer or another expert on the system/device if the systems or their complexity so require. These types of systems include e.g. the extensive navigation and communication systems installed in larger vessels. The commissioning inspections of the main engines (excl. outboard engines under 140 kw) must always be performed by the importer or their representative (the supplier may not do this themselves even if they have authorization from the importer). Especially with regard to more extensive navigation and communication systems, the supplier must discuss the way the systems are intended to work with the buyer before the inspections are commenced in order to ensure that the systems and equipment function correctly. 3.1.2 Inventory and inspection of the boat's equipment and equipment mounting functionality tests Before the buyer's technical acceptance inspections the supplier must ensure that all of the equipment mentioned in the technical specification are placed in their appointed locations on the vessel. In addition to the fact that the equipment is present, attention should also be paid to their condition and tidiness as well as the functionality of their mountings. 10 / 21
3.2 The buyer's technical acceptance inspections After the supplier has performed their own inspections, the buyer will perform similar acceptance-related inspections as spot checks. The buyer will base its inspections and their extent on the inspection and testing records delivered by the supplier. If the buyer is unable to confirm the reliability of the supplier's inspections through spotchecking, the buyer may also perform a full-scale inspection. Especially for the first vessel in a series, the buyer will perform more extensive inspections. 3.3 Tests and measurements to be taken at the time of acceptance of the vessel During the acceptance inspection, the following tests and measurements will be performed and recorded. The measurement reports must also include the measuring results (not just accepted/failed). The measurements must be performed using calibrated equipment. The supplier will present the buyer with calibration certificates. 3.3.1 Docking tests Under the supervision and guidance of the buyer's representative, at least the following docking tests must be performed. In other respects, the Commercial Craft Rules' requirements must be complied with. 3.3.1.1 Drop test If the vessel is classified as a vessel that requires a "drop-test" or the hull is made from a material whose strength cannot, according to the Commercial Craft Rules, be checked based on calculations (e.g. polyethylene), a drop test must be performed. The drop test must be carried out according to the Commercial Craft Rules' requirements and the definitions of the ISO 12215 or ISO 6185 (RIB boats) standards. The drop test will only be performed on the first vessel in a series. If the supplier has already had a drop test performed on a similar vessel and its hull, the documented results of a previous drop test can be recognized. If there are significant changes to the hull's or vessel's structure, a new test must be performed. 3.3.1.2 Weighing The vessel will be weighed at launch to determine its total weight. The weighing will be done as a 1-point lift and, depending on the vessel, the supplier needs to provide appropriate lifting equipment for the weighing (crane, lifting lines or chains, suitable shackles and, if necessary, a lifting boom or frame). During the lift the boat's tanks must be filled according to the test drive weights given in the technical specification. 11 / 21
The vessel will be weighed twice and the average result from the two weighings will be recorded. The weighing will be performed using the buyer's scale, unless otherwise agreed with the buyer. If the weighing results differ significantly from each other considering the size and weight of the vessel, the reason for the difference must be found and the vessel weighed several more times to ensure that the result is correct. 3.3.1.3 Leak tightness tests Leak tightness tests will be performed on those parts of the vessel that are above the hull waterline to ensure the leak tightness of the deck and deck structures as well as the windows, doors and hatches. Pressurized water shall be sprayed at the vessel from several directions and, depending on the size of the vessel, for roughly 0.5 h (the water shall not, however, be high-pressure water from e.g. a pressure washer). The structures, windows, hatches and doors must not allow the water to leak into the boat or into the deck storage compartments. If any leaks are found, their causes must be found and repairs performed. After this, the leak tightness test needs to be repeated for the repaired areas. 3.3.1.4 Stability tests The vessel shall be stability tested according to the Commercial Craft Rules' requirements to ensure that the vessel meets the stability requirements. The testing procedure depends on the size and structure of the vessel (e.g. tilting tests, gunwale load tests, freeboard measurements, floating tests etc.). When performing these tests, care must be taken to ensure the suitability of the location and weather for testing purposes. The testing will be performed by an inspection body selected by the buyer. The costs charged by the inspection body are the buyer's responsibility. If no inspection in accordance with the regulations controlling the building of the vessel needs to be performed according to the procurement contract, the buyer will perform these tests. 3.3.1.5 Corrosion protection measurements (vessel with a metal hull) Corrosion protection measurements (hull potential measurements) are to be performed to ensure that there are a sufficient amount of protective anodes as well as to prevent overprotection. 12 / 21
The measurements are to be performed by measuring the potential difference between the sea water and the measuring point following the principles and measurement values of standard SFS 12473. The measurements shall be taken using a voltage meter with high internal resistance and a silver/silver chloride electrode. The measurements shall be performed at six points on the deck of the vessel; at the bow, stern and two points on both sides. The measuring electrode shall be lowered by its cable to roughly 1.5 m depth at each measuring point. After that there should be a wait of roughly 0.5 min to allow the electrode to stop moving before recording the value. The buyer must explicitly approve the testing method and procedure. All of the measured values must be within the ranges given in the SFS 12473 standard. If these values cannot be reached during the measuring process, the parties will agree on corrective actions and the inspection of the results of these corrective actions. The measurements shall only be performed in seawater. If the supplier has no access to seawater (a lake, river or river delta), the measurements shall be taken after the vessel has been accepted, in the vessel's home port. In this case, during acceptance the lack of measurements will be recorded and a reservation for any potentially necessary corrective actions shall be included in the acceptance records or the related defect list. If the supplier does not have a silver/silver chloride electrode, the measurements can be taken using the buyer's electrode. 3.3.1.6 Battery load testing The vessel's batteries shall be load tested in compliance with the Commercial Craft Rules' guidelines. Under the largest possible load (situation: navigation in the dark) the battery voltage must not drop below the nominal voltage during two hours. 3.3.1.7 Bilge pump and bilge water level sensor function tests After the launch, the emptying systems of all the vessel's compartments shall be tested (excl. the pontoons of RIB boats or RIB-type boats or inflatable sections in the vessel) During testing, the actual functionality of every bilge pump and the correct control and alarm limits of the water level sensors will be tested. The testing is performed by filling, one by one, each compartment's bilge with enough fresh water to check the functioning of the bilge pumps and water level sensors. Sea water shall not be used so the bilges remain clean. During the test it is especially important to ensure that the water level sensors start the bilge pumps at the correct point and turn them off once the bilge is empty. If the vessel's bilge system is equipped with a separate alarm that is set off when a bilge pump starts up (see technical specification), the alarm functions must be tested as well. 13 / 21
3.3.2 Sea trials Under the supervision and guidance of the buyer's representative, at least the following sea trials must be performed. In other respects, the Commercial Craft Rules' requirements must be complied with. Before the sea trials, the supplier must break in the main engines according to the manufacturer's instructions so that the sea trials can be performed according to the schedule without the limitations caused by the break-in phase. Note that during the test drives performed before the acceptance of the vessel all of the maritime rescue markings mentioned in the technical specification (the MERIPELASTUS and SAR texts) and the unit ID of the vessel must be reliably covered. The other option is to install these texts just before the vessel's acceptance. During the speed measurements and other weather-dependent measurements the wind speed may be max. 5 m/s and wave height max. roughly 0.5 m. The tests are to be performed in compliance with the Commercial Craft Rules. The vessel must behave in a logical manner during all tests and in all conditions. 3.3.2.1 Main engine performance tests The sea trial must last at least 2 hours. During the trial run, engine function will be monitored and the operating values recorded. During the trial run, the engines will be used at full power for at least half an hour. The goal of the testing is specifically to ensure that there are no fluid leaks, loose mountings or other issues with the engine. 3.3.2.2 Main engine installation inspection and functional analysis An installation inspection and functional analysis shall be performed on the main engines (excl. outboard engines under 140 kw) by the engine manufacturer or the importer's authorized representative (the supplier may not do this themselves even if they have the manufacturer's authorization). The goal of the inspection is to ensure that the engines are dimensioned and mounted on the vessel correctly and according to the manufacturer's instructions. The inspection and functional analysis is performed according to the engine manufacturer's instructions and considering the minimum requirements presented below. The inspector will create and sign inspection and functional analysis records that confirm the correct installation and dimensioning of the engines. The measured values will also be attached to the records. 14 / 21
The functional analysis must include at least the following measurements: measurement of the boost pressures (turbocharged diesel engines, excl. outboard engines without a measuring possibility) measurement of exhaust temperatures at the turbocharger outputs or the exhaust pipe bend (excl. outboard engines) measurement of lubricant pressures (in outboard engines only if there is a measuring possibility) measurement of coolant pressures (in outboard engines only if there is a measuring possibility) checking the engine RPM's when engaging gears and under different loads checking that the main engines reach the minimum max. RPM's defined by the manufacturer and that the engines do not go into overdrive measurement of back pressure (excl. outboard engines) measurement of the engine room and intake air temperatures (excl. outboard engines) 3.4 Inspections 3.3.2.3 The buyer's sea trial Before the buyer's sea trial the supplier must have, during their own sea trials, ensured that the vessel meets the buyer's requirements. The buyer's sea trial will be carried out according to a separate sea trial schedule (attachment 2). The sea trial required for the final inspection carried out by the inspection body selected by the buyer can be performed at the same time or as a separate trial run. During the sea trial required for a final inspection according to the Commercial Craft Rules, tests required by the Commercial Craft Rules for the approval of the vessel will be performed. 3.4.1 The SMPS basic inspection After the aforementioned inspections, the buyer will arrange a basic inspection under the Finnish Lifeboat Institution's (SMPS) inspection system. The inspection will be performed by an SMPS vessel inspector or SMPS's own inspector. Arranging the inspection and covering the inspector's costs are the buyer's responsibilities. 3.4.2 Inspection by the Finnish Transport Safety Agency Trafi If the technical specification classifies the vessel as a vessel that must be inspected according to the inspection system of the Finnish Transport Safety Agency Trafi, the buyer will also arrange this inspection once the previous inspections have been performed. The inspection will be carried out by Trafi's own inspector or an inspector authorized by Trafi. 15 / 21
3.5 Trial period Arranging the inspection and covering the inspector's costs are the buyer's responsibilities. If a trial period for the first vessel in a series has been agreed on in the procurement contract, the buyer will make use of this trial period before the vessel is accepted. The length of the trial period is at least three (3) weeks unless otherwise agreed in the procurement contract. During the trial period the buyer will perform their own tests and trials according to their own trial schedule, including typical maritime rescue and assistance missions. This allows the buyer to ensure that the vessel functions as intended and specifically meets the goals and requirements set for the vessel. The trial period also provides better opportunities for assessing the vessel's true performance in various conditions that are rarely present during the acceptance-related sea trials. A longer trial period will also help the buyer discover weaknesses in the vessel or the vessel series that cannot be discovered during normal acceptance inspections. The location for the trial period is defined in the procurement contract. Unless otherwise agreed in the procurement contract or between the buyer and the supplier during the building process, the supplier will deliver the boat to the trial period location. If necessary, the supplier is also responsible for transporting the vessel back to the shipyard after the trial period. All defects discovered during the trial period shall be recorded by the buyer and then corrected by the supplier before the vessel is delivered. If during the trial period any defects or other issues requiring corrective action are discovered that have to do with an inadequate or flawed technical specification or solutions separately approved by the buyer during the construction of the vessel, the buyer will decide whether these should be corrected as additional or modification work. The additional or modification work shall, as a rule, be performed before the acceptance of the vessel unless their scale of the work requires the buyer and supplier to agree that it will be done after the acceptance. The buyer is responsible for expenses resulting from the use of the vessel during the trial period. In addition, the buyer has the liability for risk and is responsible for insuring the boat according to the SMPS Procurement Guide during the trial period. 4. DELIVERY DOCUMENTATION The supplier will deliver the complete delivery documentation in accordance with the procurement contract, the SMPS Procurement Guide and the approved work phase schedule (or a separate acceptance schedule). In principle, the delivery documentation will always be delivered before the acceptance of the vessel, unless otherwise agreed in the procurement contract (see the SMPS Procurement Guide). In some cases it may have been agreed in the procurement contract that the delivery documentation for the first vessel in a series shall only be handed over after the acceptance, within an agreed timeframe. 16 / 21
The applicable parts of this specification are to be complied with also when overhauling or updating the buyer's vessels. In this case, the delivery documentation only consists of the materials related to the work done by the supplier and the updating of the vessel's existing documentation so it reflects the changes. The extent of work to be performed during updates or overhauls shall be agreed in a procurement contract. 4.1 Delivery documentation list The delivery documentation must include at least the following: table of contents user manual (written together with the buyer and according to their instructions, based on the Recreational Craft Directive's requirements) updated technical specification (provided by the buyer) equipment warranty certificates product certificates conformity certificates the supplier's own work inspection records measurement records sea trial records (provided by the buyer) inspection body inspection report (provided by the inspection body selected by the buyer) stability and leak tightness reports (provided by the inspection body selected by the buyer if an inspection by such a body was included, otherwise provided by the supplier) other documentation related to the delivery all the drawings, lists, calculations and tables used during construction (excl. materials that the supplier considers confidential) confidential materials (materials that the supplier considers confidential shall be clearly marked as NOT PUBLIC and only delivered as a part of one office set) use, maintenance and installation manuals for all the equipment installed in the vessel, including any independent purchases by the buyer (in this case the buyer will deliver the materials to the supplier) The guide of contents templates for the folders of the paper version of the delivery documentation and the folder structure model for the electronic delivery documentation can be found attached to this document (attachment 3). The buyer will manage and archive the delivery documentation of their vessels electronically in their own operations control system. Due to this, it is very important to deliver the documentation in the requested format and organized according to the provided table of contents. The delivery documentation, including the use, maintenance and installation manuals etc., must concern the particular delivered vessel and the equipment installed in it. If no electronic documentation is available for some equipment, the supplier needs to scan the documentation into an electronic format. 17 / 21
The supplier should start collecting the delivery documentation as soon as the equipment and systems are ordered so that all documentation is available before the acceptance of the vessel. The supplier is also responsible for collecting the use, maintenance and installation manuals for any independent purchases the buyer has made when the equipment or systems are delivered or, at the latest, when they are installed. This is to prevent the documentation from being lost or stained during construction. The supplier must collect the documentation for their own individual purchases in an electronic format and send them to the buyer to be included in the delivery documentation. All delivery documentation will be delivered in Finnish if the supplier is Finnish or the vessel is manufactured in Finland, unless otherwise agreed with the buyer. If an equipment supplier does not provide documentation in Finnish some equipment, the documentation may also be in English. If the supplier is not Finnish or the vessel is mostly built outside Finland, the materials may also be in English. This does not, however, include the user manual, safety plan or other safety-related materials or the contents of the plate list, which must always be in Finnish (all markings on the vessel shall be in Finnish). The delivery documentation will be delivered as two electronic sets and as one coherent paper set stored in folders and organized according to the table of contents provided by the buyer. One of the electronic delivery documentation sets is a so-called office set, which will include all the documentation created during the construction by the supplier or the equipment suppliers. The other electronic set and the paper set are for the vessel's users ( boat set ), and shall not include any plans that are considered confidential. The number of the delivery documentation folders depends on the size of the vessel and the amount of delivery documentation. The folders will be equipped with a fly leaf and tabs showing the table of contents. The table of contents must follow the table of contents template provided by the buyer. 4.2 Electronic delivery documentation format The formats for the electronic materials delivered by the supplier are as follows: user manual, technical specification word (office set) user manual, technical specification pdf (office set and boat set) warranty certificates, product certificates, conformity certificates pdf inspection and measuring records pdf the inspection body's inspection report and leak tightness report pdf lists, calculations and tables - excel (office set) lists, calculations and tables - pdf (office set and boat set) drawings AutoCad (version: 2013 or newer unless otherwise agreed) and pdf (office set) drawings pdf (series of vessels) use, maintenance and installation instructions pdf If the vessel includes automation systems that the supplier is responsible for (e.g. a bus controlled electrical system) or other similar systems, the supplier must also provide, as 18 / 21
separate files and in the correct format, the most recent programming backups for all of the systems' components. 4.3 Inspection of delivery documentation Before approving the delivery documentation, the buyer will inspect all of the delivery documentation. The delivery documentation must be handed over to the buyer for inspection in its entirety as a paper and electronic version ("office set") by the latest on the date when the buyer starts the acceptance inspections (see section 3). The buyer reserves at least three (3) weeks for the inspection of the documentation. If the delivery documentation for the first vessel is agreed, in the procurement contract, to be delivered only after the vessel has been accepted, the supplier must provide the buyer with the most recent drawings and other plans for the acceptance inspection, so that the buyer can inspect the vessel and drawings at the same time. In this case, the final delivery documentation inspection set will be delivered to the buyer at least three (3) weeks before the delivery documentation handover date stated in the procurement contract. The buyer will comment on the delivery documentation that has been handed over for inspection and either approves the materials or provides the supplier with a list of discovered deficiencies. The supplier will correct the deficiencies and then deliver the final delivery documentation. Once the buyer has inspected the corrections, they will explicitly approve the delivery documentation. 4.4 Changes made after the delivery documentation has been handed over If any warranty repairs or additional/modification work performed during the warranty period at the buyer's request result in changes or additions to the delivery documentation, the supplier must update the documentation. If the vessel includes systems that must be backed up, the supplier must also provide updates for the delivered back up files if they have been changed. 5. ACCEPTANCE OF THE VESSEL After the acceptance-related technical inspections, inspections and tests have been performed and any flaws or inadequacies corrected, the boat will be handed over to the buyer in a separately arranged acceptance inspection. For the acceptance inspection, the vessel must be fully completed and functional and any deficiencies must be corrected. This includes all the equipment listed in the technical specification and the delivery documentation described in this specification. When the vessel is handed over, all of its systems must be filled with the amount of water, fuel, lubricant, coolant etc. required for normal use + the additional amounts included in the delivery. Before the vessel is handed over, the supplier must clean and wash it thoroughly. Special attention shall be paid to hidden structures and all compartments. 19 / 21
6. USER TRAINING 6.1. Training contents 6.2 Training dates 6.3 Training resources During the acceptance inspection, the buyer will check that all of the tests and inspections listed in this specification have been performed and recorded. The supplier will create an acceptance inspection record that will be signed by the representatives of both the buyer and the supplier. When the report is signed, the ownership of the boat is transferred to the buyer. The liability for risk is transferred as described in the SMPS Procurement Guide. During the acceptance inspection the supplier will also provide the buyer with a signed delivery certificate that includes at least the information required for the vessel's registration by the Finnish Transport Safety Authority Trafi and any necessary attachments. Unless otherwise agreed in the procurement contract, the buyer and supplier will together arrange user training in order to teach the correct use and maintenance of the vessel and its equipment to the future crew and maintenance crew. For a series of vessels, the trainings will be either arranged for each vessel or, should the vessels' completion schedule allow it, for several vessels at a time. In addition to general information on the vessel and its structure, the training must cover all of the vessel's systems and equipment to the extent that the buyer feels is necessary in order to ensure the correct use and maintenance of the vessel. During the training, special attention shall be paid to all training regarding the main and auxiliary engines, transmission, propulsion and navigation and communication electronics. In vessels that have bus-controlled electric systems, the bus control structure, function and maintenance must also be covered to an adequate extent. The user training must include theoretical training on the vessel and its structures in a classroom as well as training on the same subjects at the docked vessel. In addition, training regarding the manoeuvring of the vessel and rescue and assistance missions shall be provided at sea. The buyer will explicitly confirm the number of persons participating in the training. Usually the number of people participating in the training will be limited to max. the number of people who can be in the vessel during the training at sea. An example of a user training schedule is attached to this document (attachment 4). The training dates and the number of vessels participating in each user training will be decided by the buyer well in advance before the vessels are completed according to the building schedule. The user training should be timed as soon after the acceptance of the vessel as possible, though only during the open water season. The supplier will use their own training resources to provide training on the subjects that the supplier has experts on. Equipment manufacturer representatives or other experts 20 / 21
6.4 Training location 6.5 Training costs shall be used as trainers for the parts that the supplier's personnel is not qualified to provide training for. The supplier is responsible for their own representatives and equipment manufacturer representatives and reserving them for the trainings. The buyer will arrange the trainers that will cover the buyer's independent purchases. The buyer is also responsible for arranging driving and manoeuvring training and rescue activity training. Depending on the size of the vessel, the duration of the training will be 2 4 days. The supplier must reserve at least one day for their portion of the training and must be prepared for the training to be arranged on a weekend. The training will normally be provided in Finnish. For some individual experts' sections, it is possible to agree that the expert may use English. The training will be arranged at a location announced by the buyer (usually the buyer's own operation and training centre or, if it is unavailable, at the vessel's future home port or another location chosen by the buyer). If so agreed, the training can also be arranged at the supplier's facilities. The supplier is responsible for the costs charged by their own trainers and any experts the supplier is responsible for. The buyer is responsible for the costs charged by their own trainers and the training resources required by their separate purchases. The buyer is responsible for covering the travel, accommodation and food costs of the persons participating in the training. If the user training is arranged at the buyer's operation and training centre, the supplier's trainers and experts invited by the supplier will be offered food and accommodations by the buyer. If the training is arranged at the supplier's facilities, the supplier is responsible for reserving suitable facilities and covering the resulting costs. The buyer is responsible for the transport costs of the vessel or vessels used in the training. 21 / 21